REAL SYNERGY
Vacancy-to-placement process map

Vacancy reference:
Person mapping the process:
Date:
Time measure (working hours or elapsed hours):

Copy this block for each stage.
Stage:
Person responsible:
Trigger and time received:
System of record:
Action and time completed:
What the next person needs:
Next person and notification method:
What happens if the normal sequence breaks:
Evidence supporting the recorded times:
Improvement to test, owner and review date:

Suggested stages
1. Take the client brief.
2. Approve and publish the vacancy.
3. Review applications and remove duplicates.
4. Send the shortlist and confirm receipt.
5. Arrange interviews and collect feedback.
6. Record the offer and candidate response.
7. Confirm that the start took place.
8. Close adverts, update applicants and schedule records review.